Portfolio records
Keep units, tenants, landlords and portfolio notes in a structured admin workspace.
Rental Portfolio Management
One workspace for your rental portfolio.
CG RentalFlow brings portfolio oversight, unit records, lease tracking, landlord and tenant access, contractor control and portfolio finance into one practical rental management workspace — featuring CG MaintenanceFlow as the maintenance workflow module.
Portfolio
Units, tenants and landlords
Leases
Dates, rent, deposits and documents
Maintenance
Requests, contractors and approvals
Finance
Collection and fee-model visibility
Built around the way rental portfolios actually run.
Start with maintenance control, then expand into lease records, portfolio finance, landlord access and better operational reporting.
Lease tracking
Track start dates, end dates, rental values, deposits, renewal status and private documents.
Maintenance workflow
Manage requests, contractors, quotes, landlord approvals, tenant completion and invoices.
Portfolio finance
Review rental roll, expected collections, eXpress and SARM fee models, risk and performance.
CG MaintenanceFlow request lifecycle.
A clear maintenance process for tenants, landlords, contractors and admin teams — without losing important details in scattered messages.
1
Tenant reports
Issue details, urgency, category and photos are captured.
2
Admin reviews
Requests are checked, prioritised and prepared for action.
3
Contractor assigned
Job information can be sent into the contractor workflow.
4
Quote approval
Landlord decisions and documents stay linked to the request.
5
Progress tracked
Updates, invoices and supporting records remain connected.
6
Closed with history
The completed job remains traceable for future reference.
For landlords and property teams who have outgrown WhatsApp-only tracking.
CG RentalFlow is designed for practical South African rental portfolios where maintenance, leases, contractors, landlord communication and finance oversight need to become more structured.
Useful for self-managing landlords who need better visibility and records.
Helps rental teams keep units, tenants, landlords, leases and maintenance in one workspace.
Improves contractor control with clearer job records, quote tracking and invoice visibility.
Supports tenant and landlord portals without exposing admin-only areas publicly.
Can be expanded later into applications, onboarding, credit checks and reporting modules.
Portal access.
Existing users can access their assigned portal. New landlords can request a demo and setup discussion.
View and track maintenance requests linked to your rental unit.
Tenant LoginReview linked maintenance requests, quote decisions and supporting documents.
Landlord LoginAccess assigned job cards, submit quotes, progress updates and invoices.
Contractor LoginNeed a rental portfolio workflow built around your properties?
Tell us how many properties or units you manage, who currently handles maintenance and admin, and which modules you want to start with first.